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What is Google Authenticator (and how to use it)

You should enable two-factor authentication (2FA) whenever possible, but there is a more secure method than texting your phone.

Another option is an authenticator app, the most popular of which are from Google. Not surprisingly, it’s called Google Authenticator.

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Available for iOS and Android smartphones, the app scans a QR code on participating websites to create a 2FA code that serves as a second level of security when you log in.

Every site is different, but those that work with Google Authenticator (or a similar app like Authy) have the option to scan a QR code when setting up 2FA. Then open Google Authenticator, press the + button and scan to add an account.

In the app you have a constantly updated 2FA number code, usually 6 digits, that you can use without getting a text message. When you log into your account, enter that code and voila, you’re done. Most websites will require you to verify that the code in the authenticator is valid before logging in with the authenticator.

The advantage of an app like Google Authenticator is that you have all your codes in one central place, except for text messages that aren’t hijacked, and they’re always available even when your phone is offline.

In fact, Google says that mandating 2FA for eligible account holders can reduce account takeover rates by 50 percent.

How to transfer Google Authenticator to a new phone

Until recently, when you got a new phone, Google Authenticator let you start from scratch. But as of May 2020, you can easily transfer all your authentication “seeds” directly from one Android phone to another.

You must have both phones to do this, and you must both have the latest version of the Google Authenticator app installed.

In the Authenticator app on the old phone, tap the menu icon in the upper right corner and select Transfer Account. Select Export Accounts, enter your phone PIN or fingerprint, and select the account to export.

Your old phone generates its own QR code. Leave it on the screen, open the authenticator app on the new phone, and go to the transfer account again. Select Import Account and scan the QR code. Just scan the QR code on your old phone with your new phone’s camera.

If any steps of this process involve an iPhone, you should be using a desktop or laptop. Go to your Google Account page, select Security in the left navigation, select 2-Step Verification, scroll down to the Authenticator app and select “Change Phone”.

Select the type of phone you want to transfer your account to and the website will generate a QR code for you to scan.

Updated Google 2FA adoption results. This story was originally published in March 2018.

Content

What is Google Authenticator (and how to use it)

You should have two-factor authentication (2FA) turned on wherever you can, but there’s a more secure way to do it than having text messages sent to your phone.
The alternative is an authenticator app, and one of the most popular of those comes from Google. It’s called, unsurprisingly, Google Authenticator.
What Two-Factor Authentication (2FA) Is – And How to Enable It
Here’s the One Gmail Setting You Should Activate Now
Google Lens Guide: What You Can Do with This Powerful AI Feature
The app, which is available for both iOS and Android smartphones, scans QR codes on participating websites to create 2FA codes that serve as a second level of protection when you log in.
Each site is different, but a site that works with Google Authenticator (or similar apps like Authy) will have an option to scan the QR code when setting up 2FA. You then open Google Authenticator, press the + button, and scan to add the account.
In the app, you’ll have a constantly updating 2FA numerical code, usually 6 digits long, that you can use without having it texted to you. When you sign in to the account, enter that code, and voila, you’re in. Most sites will have you verify that the code in Authenticator is working before you start using it to log in.
The benefits of an app like Google Authenticator, besides not having an SMS message hijacked, are that you have all of the codes in a central location and that they’re available all of the time, even when your phone is offline.
In fact, Google says that forcing qualified account holders to use 2FA cut the rate of account takeovers by 50%.
How to transfer Google Authenticator to a new phone
Until recently, Google Authenticator made you start from scratch all over again when you got a new phone. But as of May 2020, you can easily transfer all your authenticator “seeds” directly from one Android phone to another. 
You’ll need to have both phones with you to do this, and both will need to have the latest version of the Google Authenticator app installed. 
In the Authenticator app on the old phone, tap the menu icon in the upper right and select Transfer Accounts. Select Export Accounts, enter your phone’s PIN or your fingerprint, and select the accounts to be exported. 
Your old phone will then generate its own QR code. Keep that on the screen, open the Authenticator app on the new phone and go to Transfer Accounts again.  Select Import Accounts, then Scan QR code. Scan the QR code on the old phone with the new phone’s camera, and you’ll be all set.
If an iPhone is involved in any step of this procedure, you’ll have to use a desktop or laptop computer instead. Go to your Google Account page, select Security in the left-hand navbar, select 2-Step Verification, scroll down to Authenticator app and select “Change phone.” 
Select the kind of phone you are transferring the accounts to, and then the website will generate a QR code that you can scan.
UPDATED with Google 2FA adoption results. This story was originally published in March 2018.

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